Privacy Policy

This Privacy Policy explains how Heritage Timepieces AB processes personal data in connection with The Vault.

1. Controller

The data controller is:

2. Personal Data We May Collect

We may collect the following personal data:

• name,
• email address,
• phone number,
• WhatsApp number,
• country,
• address,
• company details,
• VAT number,
• watch interests,
• budget range,
• enquiry details,
• communication history,
• information about watches you want to buy, sell, trade, or source,
• documents you provide,
• identification documents where required,
• source of funds information where required,
• transaction records,
• IP address,
• device information,
• website usage data,
• cookie data.

3. How We Collect Personal Data

We collect personal data when you:

• submit a private enquiry,
• request access to The Vault,
• request sourcing,
• contact us by email, phone, form, WhatsApp, or social media,
• ask to buy, sell, trade, or consign a watch,
• provide documents for a transaction,
• visit the website,
• subscribe to communication from us.

4. Why We Process Personal Data

We process personal data to:

• respond to enquiries,
• assess watch sourcing requests,
• present private opportunities,
• communicate with clients,
• verify identity,
• prevent fraud,
• comply with legal and regulatory obligations,
• conduct KYC and compliance checks,
• manage potential transactions,
• handle payments and logistics,
• provide aftercare,
• improve the website,
• maintain business records.

5. Legal Basis

We process personal data based on:

• performance of a contract or steps before entering into a contract,
• legal obligation,
• legitimate interest,
• consent where required,
• fraud prevention and transaction security.

6. KYC and Compliance

For high-value transactions, Heritage Timepieces AB may request identification, proof of address, company documents, beneficial owner information, source of funds information, or proof of ownership.

If requested information is not provided or is inconsistent, Heritage Timepieces AB may refuse or cancel the transaction.

7. Sharing Personal Data

We may share personal data with:

• payment providers,
• shipping and insurance providers,
• IT and hosting providers,
• compliance providers,
• accounting providers,
• legal advisors,
• partner suppliers where necessary,
• public authorities where required by law.

We do not sell personal data.

8. International Transfers

Some service providers or transaction partners may be located outside the EU/EEA. Where personal data is transferred outside the EU/EEA, Heritage Timepieces AB will use appropriate safeguards where required.

9. Retention

We keep personal data only as long as necessary for the purpose for which it was collected, including legal, accounting, tax, compliance, warranty, dispute, and transaction obligations.

10. Your Rights

Depending on applicable law, you may have the right to:

• access your personal data,
• request correction,
• request deletion,
• object to processing,
• request restriction,
• request data portability,
• withdraw consent,
• lodge a complaint with a data protection authority.

To exercise your rights, contact:

legal@heritagetp.com

11. Security

We use reasonable technical and organizational measures to protect personal data from unauthorized access, loss, misuse, alteration, or disclosure.

12. Contact

For privacy questions, contact:

legal@heritagetp.com